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"My wedding was a dream come true. They saw my vision, helped me express it and made it real, on my budget.” Vanessa McC.
Why Hire a Professional Wedding Planner and/or Coordinator?
Planning a wedding can be a challenging task as it involves a lot of time, effort, and organization. It is usually the most significant and costliest event that you have ever arranged, and the wedding industry is complicated, with many intricate details that can increase your overall expenses. However, hiring a professional wedding planner will help you navigate through the process since we have extensive experience in planning weddings, know our local markets, and have access to a wide range of resources to save you both time and money.
Reason #1 .... You Physically Can't Be In Two Places At Once
It all starts with the best intentions. You may decide to do everything yourself or have your best friend volunteer to take care of the setup on the day of the wedding. The problem is that everyone needs to get ready and time flies by quickly. Not to mention that cleaning up can be a mood breaker. This is where a wedding planner comes in. A planner works closely with you before the wedding to ensure that you haven't forgotten anything, your contracts are in order, your setup details are in check, and your timeline flows smoothly. On the day of the wedding, all you need to do is get ready, enjoy your family and friends, and make memories. You don't need to worry about loading in or setting up, and you can relax knowing that professionals are taking care of any issues that may arise.
Venue Manager vs. a Wedding Planner - Both the venue coordinator and your wedding planner work together but have different responsibilities. While they both aim to make your day amazing, their roles differ.
Your Venue Manager is employed by the venue and focuses on venue policies and services. They will ensure that the venue is at its best on your big day, and if they also offer food and beverage, they will see to it that your guests are taken care of per your contract. They will also provide vendor referrals and offer linen and decor options through their preferred vendors, and while they are typically there on your wedding day, most managers depart shortly after your ceremony.
A wedding planner is employed by you and is your personal consultant. We collaborate closely with you to ensure that all your personal details are taken care of. Our team acts as mediators and negotiators between you and your vendors, and we will work together to create a unique and memorable wedding experience. We are focused on all details related to your wedding and we communicate with all your vendors and your venue before the wedding to ensure everything goes smoothly on the day. Our team provides a fully integrated master timeline and execution plan for your entire wedding team, so everyone is on the same page. On the day of your wedding, our planner will partner with your vendors, oversee the setup and cleanup of your personal items, and be present from start to finish. We also direct your rehearsal, ceremony, reception, and grand exit, ensuring a seamless and stress-free experience for you and your guests.
Bottom line ... You need them both. If you are told you don't need to hire a coordinator by your venue (or any vendor), be sure to ask key questions so that you fully understand how much coordination they will be doing for you. Some of your questions should be:
Who will set up and clean up my personal items?
Who will set up my full-day itinerary and confirm the details with each of my vendors, bridal party, and venue?
Who will be there on the day of your wedding, and will you have the opportunity to meet with that person on a regular basis throughout your planning process to go over all your details?
Will they coordinate your rehearsal and give their contact info to your immediate family and wedding party?
Will they send out requests for proposals to prospective vendors, schedule meetings on your behalf with those vendors, and help you stay on track with vendor payments?
Will they be available to review vendor contracts to be sure you haven't missed something?
Will they provide a design board and help you source all your decor?
Will they have emergency kit items on hand in case you need them?
Planners Save You Money
Hiring a planner may be seen as an additional expense, but planners actually help you save money in the long run. Working with a planner early on can save you money as they have established trusted relationships with wedding professionals and suppliers, and can help you avoid budget busters. It's worth noting that the biggest savings usually come from vendor referrals. When you directly contact a vendor, you'll probably receive their standard rate or a slightly discounted rate, but planners often receive higher discounts that can be passed on to you. Reputable vendors and venues are willing to offer these discounts to planners they have worked with in the past because they value repeat business and already have an established working relationship with them.
Reduce Stress – Save Time Planning
Planning a wedding is a time-consuming task, and many couples find themselves stretched too thin. That's where we come in. We specialize in planning, organizing, and coordinating weddings, and we're dedicated to making your event everything you've dreamed of. We know exactly what needs to be done and when, and we'll take care of all the little details to ensure that everything runs smoothly. When you hire us, you'll save time, be more organized, and have a professional to turn to whenever you need them.
Benefit from our Knowledge, Experience and Resources
We are full-time wedding planners, trained in the latest trends and work with some of the best vendors in Central Florida. We constantly research venues and vendors to ensure that we only recommend those that fit your style and vision. We provide advice on proper etiquette and help you use your budget wisely based on our experience planning other weddings. We know the tricks of the trade and only recommend professionals who are established in their area of expertise and know how to get the job done.
We are all about the details
We specialize in handling all the necessary aspects of your wedding planning. From budgets and checklists to timelines, itineraries, execution plans, schedules, set-up instructions, contracts, banquet event order forms, and online collaboration, we've got you covered. Our team works closely with all the vendors involved in your wedding to ensure that everything runs smoothly on your big day, just as you've planned.
You get to Enjoy your Day!
It's your special day, and we want you to be able to fully enjoy it. We're here to support you and ensure that you can be a guest at your own wedding, surrounded by your loved ones.
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