Quinceañera / Sweet 16 Party Planning and Coordination Options

Tier 1 - Month of Planning / Day of Coordination Services

Month of Planning:

• Initial consultation meeting

• Two (2) web-based planning meetings up to two (2) hours each. The first meeting is held eight weeks before the event, and the second is held four weeks before.

• Final wrap-up meeting two weeks before the event

• Personalized Sweet 16 Website to share with your family and friends with online RSVP 

• Etiquette Tips

• Your Events Comprehensive Sweet 15/16 Checklist and Mother's Survival Guide

• Day of event timeline assistance

• Floor Plan Assistance

• Full access to our online 24/7 planning portal to update your event task to-do list, event website, attendee list floor plan modules, and other resources 

• Vendor Referrals 

• Follow up with contracted vendors and distribute the day of itinerary at least two weeks before the event date

Coordination Services

• Set up personal items (i.e., guest book, cake server, programs, favors, etc.)

• Gather all personals, gifts, and items at the end of the event and turn them over to the designated party

• Oversee vendor set-up and clean-up at the event site (full vendor coordination)

• Work with the DJ to coordinate intros, toasts, blessings, dinner, cake cutting, etc.

• Use of the Your Events by L&L Emergency Kit at event location

• Your Events by L&L Event Manager and event assistant (up to seven hours of service each based on guest count and personal setup/breakdown requirements) 

• Distribute tips and final payments to event vendors

Tier 2 - Partial Planning and Day of Coordination Services:

All of the services in Tier 1, plus:

• Three additional web-based planning meetings (total of 5) up to two (2) hours each during the planning period

• One (1) web-based event design meeting with the client to determine the design, color theme 

• One (1) in-person event design meeting with the decorator

• Assistance with securing main event vendors, including sending requests for proposals and scheduling vendor meetings

• Logistics Meeting - One meeting approximately three months before the event with the venue and/or Caterer to determine the day of logistics and team up with the catering banquet captain/catering staff regarding setups, floor plans, and meal selections.

• Vendor Walkthrough Meeting four weeks before the event

• Creation of day of itinerary and floor plan

• Communication with venue and vendors throughout the planning period to include confirmation of all orders and set up and delivery times for rental Items (linens, place settings, props, furniture, etc.).  Discounted rates on our rentals.

Tier 3 - Full Planning and Day of Coordination Services

All of the services in Tier 1 and 2, plus:

• Unlimited phone and email communications

• Three additional web-based planning meetings (total of 8) up to two (2) hours each during the planning period

• Creation of Event Budget and budget tracking throughout the planning period

• Attend Court Dance Rehearsal for guidance and input (up to 2 hours)

• Full Vendor Management throughout the planning period

• Venue Identification and Venue Tours, including sending requests for proposals, scheduling and attending venue tours for up to three venues

• Full Venue Management throughout the planning period

• Final wrap-up meeting two weeks before the event

20% non-refundable retainer due at contract signing for all packages.
The remaining payments can be made monthly, every two months, or on a quarterly basis.

Packages do not include:

• Travel and Accommodations OUTSIDE of the Kissimmee, St. Cloud and Orlando Area - Click here to see our service area map

• Concierge services – billed at an hourly rate, plus mileage and tolls

• Cost of rental items and actual decor purchases.

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